Ultimate Guide to Etsy Bookkeeping Using QuickBooks Online 

If you're avoiding your bookkeeping because you don't know where to start, consider this your opportunity to change that.

Option One: For Etsy Sellers on a Budget

Bookkeeping for your Etsy shop is important one day one. However, new Etsy shop owners are often on a budget and need a simple solution. In addition, while I love QuickBooks Online for Etsy shop bookkeeping (more on that below), often new sellers don't need something quite so complex. So I designed a robust bookkeeping spreadsheet for Etsy sellers; perfect for new sellers, sellers on a budget, and sellers who have a limited amount of vendor purchases.

Option Two: For Pro Etsy Sellers

Eventually your Etsy shop will grow and your bookkeeping needs will become more advanced. Maybe you need a bit more automation for your bookkeeping or you begin to sell on other platforms.

When you need to take your bookkeeping to the next level I recommend QuickBooks Online Simple Start because it has all the features you need to do your small business bookkeeping, at an affordable price. QuickBooks Online Simple Start is easy to use, yet it is powerful! (I do not recommend using QuickBooks Self-Employed. It’s missing a few important features and saves you very little in monthly fees. You can see my full review here.)

Etsy Bookkeeping with QuickBooks Online

If you click the video below, you'll be taken to a playlist that will guide you through how to set up and use the system I recommend for Etsy shop owners. Or jump to individual videos through the links below.

This playlist will give you the confidence you need to set up your Etsy records in QuickBooks Online.

Here are the videos included in my Ultimate Guide to Etsy Bookkeeping playlist:

• Bookkeeping for Your Etsy Shop (Part 1)
  • Introduction to Bookkeeping for Etsy
• Select the Ideal Start Date for Your Bookkeeping (Part 2.1)
  • When you set up your bookkeeping, you need to have a firm start date. This video will walk you through how to determine the best option for you.
• How to Connect Your Financial Accounts in QuickBooks Online (Part 2.2)
  • This video will walk you through the steps of connecting your financial accounts so you can save time by not having to manually enter every transaction.
• Etsy Sellers Customize Your Chart of Accounts in QuickBooks (Part 3.1)
  • The default chart of accounts in QuickBooks has very few accounts you would actually use as an Etsy shop owner! Learn how to upload a custom chart of accounts into QuickBooks Online and get a FREE csv file for your business. 
• QuickBooks Online Bank Feed Basic Walkthrough (Part 3.2)
  • This video shows how to navigate the QuickBooks Online bank feed.
• How to Categorize Expenses in QuickBooks Etsy Bookkeeping (Part 4)
  • Learn how to categorize your Etsy shop expenses in QuickBooks.
• Best Options for Etsy Shop Bookkeeping - Sync with Etsy or Journal Entry Method (Part 5.1)
  •  This video walks you through your two main options for capturing your Etsy sales and fees correctly in QuickBooks Online.
• Option 1 - Sync with Etsy Integration with QuickBooks Online
  • If you choose to use Sync with Etsy for the Etsy portion of your bookkeeping, this video will walk you through how to set up that integration.
• Option 2 - Journal Entry Method for Recording Etsy Sales and Fees in QuickBooks Online
  • If you choose to use the journal entry method for handling the Etsy portion of your bookkeeping, this walks you through how to calculate and post your monthly journal entry. This method is great for a second shop or if you don't want to use an app or integration.
• Adding Vendors to Transactions in QuickBooks (Part 6.1)
  • It's really easy to add vendors in QuickBooks, but many people leave this field blank. If you don't fill in a vendor, you will not have access to this reporting capability.
• How to Add Checks and Match Checks in QuickBooks Online (Part 6.2)
  • Entering checks when you write them will more accurately reflect your current cash position. This video will show you how to do this quickly and easily.
• How to Record Owner Payments & Owner Deposits in QuickBooks (Part 6.3)
  • As a small business owner, when you transfer money from your business checking account to your personal account, this type of transaction is called an Owner's Draw. 
• How to Record Sales Tax Payable and Estimated Taxes in QuickBooks (Part 6.4)
  • There are specific ways to record collection and payment of sales tax, as well as payment of estimated taxes to the state and IRS. As this video demonstrates, your Balance Sheet will show you how much tax you have collected and therefore how much you owe.
• How to Record Transfers Between Accounts in QuickBooks (Part 6.5)
  • Transfers between your financial accounts in QuickBooks Online will occur frequently. Learn how to record these transfers properly.
• How to Handle Duplicate Transactions in QuickBooks (Part 6.6)
  • Occasionally a QuickBooks glitch will result in duplicate transactions. Learn a quick and easy fix to solve this problem and prevent a bookkeeping mess!
• How to Record PayPay Transactions in QuickBooks (Part 6.7)
  • PayPal transactions can be tricky in QuickBooks Online! Learn how to record several different types of transactions correctly so that your PayPal account and your Checking account balance at the end of the month. This video covers purchases through PayPal that are processed through your credit card or checking account, purchases processed with your PayPal balance, and deposit transactions.
• How to Record the Purchase of Raw Materials or Inventory (Part 6.8)
  • Learn my recommended bookkeeping best practices for raw materials.
• Exclude Transactions Prior to QB Start Date (Part 7.1)
  • This video teaches you how to exclude transactions you might have uploaded into QuickBooks that are prior to the bookkeeping start date you selected in Part 2 Video 1.
• Start with the Right Opening Balance Equity in QuickBooks (Part 7.2)
  • This video in particular teaches you how to make sure each financial account has the right opening balance equity amount. If your Opening Balance or starting balance number is off, everything else is going to be wrong too!
• How to Upload Transactions into QuickBooks Beyond 90 Days (Part 7.3)
  • If you find yourself needing to bulk import lots of old transactions, it's actually pretty easy. This video will show you what to do so you don't miss any of those old transactions.
• Record Transactions Paid for with Non Biz-Money-Journal Entry (Part 8.1)
  • If you accidentally use your personal credit card or debit card to make a business purchase, you need to track these items in your business bookkeeping, otherwise you might forget about them come tax time! A journal entry is one method of recording these types of transactions.
• Record Transactions Paid for with Personal Money (Part 8.2)
  • If you used your personal credit card or debit card to make business purchases before you opened a dedicated business account, you need to account for these purchases in QuickBooks. Uploading this transactions into QuickBooks is one method you can use to accomplish this.
• How to do Your Bank Reconciliation in QuickBooks (Part 9.1)
  • It's very important to reconcile all of your financial accounts at the end of each month including your bank accounts, credit cards, and PayPal accounts. This video will show you how to reconcile quickly and easily.
• Common Bank Reconciliation Issues and How to Solve Them 9 (Part 9.2)
  • Most of the time your bank reconciliations in QuickBooks Online go smoothly. Every once in awhile, something is wrong. This video will highlight common bank reconciliation issues you might encounter and how to solve them.
• Creating and Analyzing Reports in QuickBooks Online (Part 10)
  • Once you have categorized all of your transactions in QuickBooks, you are ready to generate some reports. Learn how to quickly and easily run profit & loss or balance sheet.

If you have a question about material presented in one of the videos, be sure to ask it in the comments section on YouTube. I'll respond as quickly as I can. 

For some people, once they learn the basics of how to DIY their Etsy bookkeeping, they really enjoy the process. For others, DIY bookkeeping turns out not to be a great fit. If you find yourself in the latter category, then you might want to consider my monthly bookkeeping services. I help large and small business owners alike!

Either way, don't put off your bookkeeping any longer!