Best Accounting Software for Etsy Sellers

Discover the best accounting software to use if you are an Etsy seller. I review and analyze three different accounting programs to find the best for Etsy Sellers.

When Etsy announced a partnership with QuickBooks to provide QuickBooks for Etsy, I knew I had to check it out. As an accountant I am very picky about my accounting software. As an Etsy Seller I want quick and easy financial data. This was the perfect opportunity to test and find the best accounting software for Etsy sellers.

QuickBooks for Etsy uses a version of QuickBooks called QuickBooks Self-Employed. I have been using a different version of QuickBooks, QuickBooks Simple Start, for many years. Keep in mind that QuickBooks Self Employed is a completely different type of program than QuickBooks Simple Start. Same company, completely different program. In this article I will discuss both QuickBooks Self-Employed and QuickBooks Simple Start. In addition, I had also heard many Etsy seller’s rave about Go Daddy Bookkeeping for Etsy sellers. This seemed like a perfect opportunity to test and compare all three programs. Here is what I found.

This article contains affiliate links for products I use and recommend. See my disclosure here.

The Similarities

Let’s begin with what the three accounting programs have in common. All three are web based accounting programs, eliminating the hassle of buying or downloading software. All three will allow you to connect their accounting program to your bank account and credit card account. This is a huge plus as it allows every financial transaction to be automatically imported into the program saving lots of time. All three are great at memorizing transactions which also saves a lot of time in coding and categorizing transactions. All three are relatively low cost. QuickBooks for Etsy and GoDaddy are only $10/month at their regular price, and QuickBooks Simple Start is only $15.

That’s pretty much where the universal similarities end. Now lets look at each accounting program separately to discuss it’s merits and flaws.

QuickBooks for Etsy (QuickBooks Self-Employed)

I had high hopes for QuickBooks for Etsy, unfortunately it is my least favorite choice hands down. In fact, I would downright discourage people from using this program. Why the strong language? Let me explain.

With regular accounting software, financial information is imported only from bank accounts and credit cards. The idea behind QuickBooks for Etsy is that some detail information will be imported directly from Etsy. So transactions are broken down into their components at the Etsy level.

Although QuickBooks for Etsy does import some transaction breakdown information from Etsy into QuickBooks, it does not import everything. What it gets right is the importing of the Etsy bill detail. The monthly Etsy bill is imported broken down into it’s components such as listing fees, promotions, shipping, etc. But to be honest, this isn’t much help at all. With QuickBooks Simple Start I tackle this in about thirty seconds each month (watch the short video to see how) by splitting up the transaction into its components based upon the Etsy bill.

When it comes to importing Etsy sales, QuickBooks for Etsy falls way short. It imports the item cost + sales tax + shipping revenue all as one number, and only breaks out the transaction fee. As an example, a customer purchased a $14 product paid $4.27 shipping and $.98 in sales tax. The transaction fee was $.83. QB for Etsy only imported $19.25 revenue and the $.83 fee. The shipping and sales tax is netted with the product. The ability to break out shipping is a key part of reporting your revenue to the IRS and a key part in understanding your businesses financial picture, but that is the part that is completely missing. (See how I handle the revenue break out using QuickBooks Simple Start instead.)

Speaking of sales tax, QuickBooks Self-Employed does not track Sales Tax. Within the program there is no way of knowing how much sales tax you have collected and need to remit to your state. For a program claiming to link financial data from your Etsy shop, they are missing some pretty key financial components.

There is zero ability within QuickBooks Self-Employed to add manual transactions or customize your accounts. So there will never be any ability to add sales tax on your own to track within the program. There is no ability to make adjustments or journal entries.

I could go on with issues and problems with QuickBooks for Etsy, but I think these major glaring errors should be enough to steer you away. Take a look at the chart below for more info, or feel free to get in touch with questions.

 

GoDaddy Bookkeeping Essentials

Many Etsy Seller’s rave about GoDaddy, so I tested their accounting program as well. GoDaddy has several nice features especially for Etsy Seller’s.

GoDaddy Bookkeeping Essentials does link to your Etsy shop and imports financial transactions. And unlike QuickBooks for Etsy, GoDaddy imports all the breakdowns of Etsy expenses and Etsy revenue. Off to a good start!

With GoDaddy you can also customize your account names, add manual transactions, track sales tax, track mileage, track hours, and more. It is a fairly comprehensive program that is easy to use.

One thing I love about GoDaddy is that each week I get an email showing my profit and loss for the week, how much money I have in my bank account, and how much money I owe on my credit card or on my Etsy Bill. It’s a quick and easy way to get a glance at my current financial picture.

There are two main drawbacks to GoDaddy. First, it is a single entry accounting system. Generally Accepted Accounting Principles calls for the use of a double entry accounting system. Basically each transaction has two sides. If you pay a bill, the expense account is affected, but so is the cash account. GoDaddy tracks the Profit and Loss side of your business (the revenue and expense side), but it falls short tracking the Balance Sheet side of your business (cash, receivables, payables). There is a reason why the double entry system is accounting best practice, it prevents errors and presents fully accurate information. Sometimes the lack of the double entry system creates situations where you are double counting transactions. For instance, GoDaddy records the revenue from your Etsy shop as each order is placed. But it also records the revenue when your Etsy payment account makes a deposit in your checking account. If you don’t know to look for that double counting, your financial data will be way off.

GoDaddy does have a way for you to deal with the double counting. You can simply click on the transaction and label it as non-business, GoDaddy will remember going forward not to count these types of transactions. So there is a solution, but the fact that it happens at all is not great.

The second main issue with GoDaddy is lack of the ability to reconcile accounts. Performing a bank reconciliation and credit card reconciliation is an important step in ensuring accurate financial data and catching errors. GoDaddy does not have a reconciliation feature. So if you have made any error in recording your financial transactions, there is no way to catch it.

Despite these drawbacks, I do think GoDaddy is a good choice for Etsy Seller’s. As an accountant, it’s missing some features I use on a regular basis. But for an Etsy seller in need of a simple solution, I think it’s a fine option.

 

QuickBooks Simple Start

Last but not least is QuickBooks Simple Start. QuickBooks Simple Start is a program that is easy to use, yet it is comprehensive and contains all features that would allow a business to comply with Generally Accepted Accounting Principles.

It links to your bank accounts and credit cards to automatically import transactions. You can customize your account names, make manual entries, track sales tax, send invoices and much more. QuickBooks Simple Start does a great job at memorizing transactions to make bookkeeping simple.

What I love about QuickBooks Simple Start is that it functions on the double entry system, has a reconciliation feature, can produce any type of accounting report I could need, can produce a balance sheet report not just a profit and loss, and allows me to easily post journal entries. It is easy, but comprehensive. It can grow with your business as your business expands because it has advanced features included, and more advanced features you can add on later.

So the elephant in the room is that QuickBooks Simple Start does not connect with Etsy. Is this a problem if you are an Etsy seller? In my opinion, no.

The accountant preferred and sanctioned way to add transactions to your books, is to pull those transactions directly from bank statements and credit cards. This provides the most accurate information and avoids the risk of double counting and errors.

However, it is not overly helpful to just have one big Etsy deposit every week. What portion was shipping, what was sales tax? That’s why each month I make a simple adjusting entry to pull out that information.

Same goes for the Etsy bill. Each month, I make a quick adjustment to account for each element of the Etsy bill.

Now I know these adjustments are easy for me, because I know accounting. That’s why I created a video of each adjustment, so you can see how it to do it too.

Here is the Etsy Bill adjustment video:

Here is the Etsy deposit adjustment video:

 

I promise, these adjustment are simple and take very little time. I also have a Quick Start Guide to Quick Books post here.

 

Conclusion

So what will you choose? What sounds to you like the best accounting software for Etsy sellers? The more sophisticated QuickBooks Simple Start? The newbie and Etsy seller friendly GoDaddy? No matter what, pick one! Don’t delay on choosing and using an accounting program!

Have a question? Email me at [email protected]

Here is a chart comparison if this helps you think and process!

QB for Etsy (QB Self-Employed) GoDaddy Essentials QB Simple Start
Cost $10/mo $10/mo $15/mo
Automatically Imports bank and credit card transactions Yes Yes Yes
Automatically Imports Etsy Revenue into all components (Shipping, Processing Fee, Sales Tax, Net Revenue) No Yes No
Automatically Imports Etsy Bill into it’s components (transaction fees, listing fees, promoted listings, shipping labels) Yes Yes No
Ability to exclude personal transactions Yes Yes Yes
Ability to Customize Account Names/Chart of Accounts No Yes Yes
Compiles Profit & Loss Reports Yes Yes Yes
Can Create a Balance Sheet Report No No Yes
Ability to add transactions manually No Yes Yes
Ability to track Sales Tax No Yes Yes
Ability to Split Transactions between accounts No Yes Yes
Eliminates risk of double counting transactions No No Yes
Ability to reconcile accounts No No Yes
Ability to invoice clients Yes Yes Yes
Advanced features as your business grows No No Yes
Ability to track customers and vendors No Yes Yes
Ability to choose between cash or accrual basis of accounting No No Yes
Ability to connect with other Apps/Services/Selling Platforms No Yes Yes